Accounting Clerk - Graduate Providence Hotel
Company: Graduate Providence
Location: Providence
Posted on: March 12, 2023
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Job Description:
Highgate Hotels
Highgate is a leading real estate investment and hospitality
management company widely recognized as an innovator in the
industry. Highgate is the dominant player in major U.S. gateway
cities including New York, Boston, Miami, San Francisco and
Honolulu, with a growing Caribbean and Latin America footprint. The
hospitality forward company provides expert guidance through all
stages of the property cycle, from planning and development through
recapitalization or disposition. Highgate has a proven record of
developing its diverse portfolio of bespoke lifestyle hotel brands,
legacy brands, and independent hotels and resorts with contemporary
programming and digital acumen. The company utilizes
industry-leading revenue management tools that efficiently identify
and predict evolving market dynamics to drive outperformance and
maximize asset value. With an executive team consisting of some of
the most experienced hotel management leaders, the company is a
trusted partner for top ownership groups and major hotel brands.
Highgate maintains corporate offices in New York, Chicago, Dallas,
London, Miami, and Seattle. www.highgate.com .
Location
Located in the heart of downtown Providence, Rhode Island, the
294-room Graduate Providence is a landmark hotel with an
illustrious past. Designed by the celebrated firm Warren and
Wetmore, the architects behind New York City's Grand Central
Station, the hotel debuted to widespread acclaim in 1922 and
quickly became the tourist and social center of Providence. Today,
deeply woven within the city's fabric and culture and beloved by
generations of guests, the Graduate Providence is an authentic
Providence tradition. The Graduate Providence is a member of the
Historic Hotels of America.
Overview
The Accounting Clerk is responsible for ensuring the key functions
of cash handling, accounts payable, accounts receivable processing,
and collections, are completed in a timely and accurate manner.
They assist the Accounting Department to maintain accurate and
timely financial reporting; ensure acceptable levels of internal
control; and ensure compliance with all federal, state, and local
regulations and Highgate Hotels Standard Operating Procedures.
Responsibilities
Essential Responsibilities :
- Approach all encounters with guests and employees in an
attentive, friendly, courteous and service-oriented manner.
- Maintain regular attendance in compliance with Highgate
standards, as required by scheduling which will vary according to
the needs of the hotel(s).
- Maintain high standards of personal appearance and grooming,
which include wearing the proper uniform and nametag while
working.
- Comply at all times with Highgate standards and regulations to
encourage safe and efficient hotel operations.
- Maintain a warm and friendly demeanor at all times. Be attentive,
friendly, helpful, and courteous to all guests, managers and fellow
employees.
- Assist the sales effort by partnering with the Sales and Events
Team to establish customer credit in accordance with Highgate's
policies and procedures, to include but not limited to the
application process, reference checks, credit limits, direct bill
listing, deposit requirements and other credit related
activities.
- Provide customers with accurate and timely invoices, statements
and schedules.
- Respond to customer inquiries in a timely fashion and communicate
all issues and/or disputes to the appropriate supervisor(s).
- Maintain an efficient collection process to include an organized
filing and tracing system, issue dunning letters, monitor returned
checks and charge backs, perform collection calls and prepare bad
debt write-offs.
- Reconciling PO's from Birchstreet to match the departmental
invoices on a daily basis, responsible for weekly vendor check runs
through Oracle. Handle all aspects of Accounts Payable and daily
reports
- Maintain responsibility for the daily Accounts Receivable credit,
billing, and collection process.
- Monitor payment requirements on groups or functions and process
deposits.
- Approve or decline credit requests.
- Complete collection calls on each appropriate outstanding
accounts and maintain collection files on each outstanding
issue.
- Reconcile invoices against ledgers or schedules to ensure
accuracy of invoicing.
- Attend and contribute to periodic meetings (pre-con, credit,
etc.) as required.
- Retrieve and process all deposits in accordance with hotel
standards.
- Maintain an adequate supply of cash/change and provide
cash/change to all departments as needed
- Prepare Cash Over/Short reports on a daily, monthly, and yearly
basis.
- Issue and redeem cashier banks as needed by the departments with
the approval of the supervisor(s).
- Audit cashier banks as required by hotel standards and maintain
all documentation and cashier contracts.
- Process "due backs" on a timely basis.
- Process petty cash receipts and reimbursements on a regular basis
and inform management of any deviation to policy.
- Keep management aware of any unusual operation or financial
occurrences and/or significant deviations from policies and
procedures.
- Ensure overall guest satisfaction.
Marginal Responsibilities :
- Maximize efforts towards productivity, identify problem areas,
and assist in finding and implementing their solutions
- Assist with other Accounting Duties as needed
- Other duties as required
Keywords: Graduate Providence, Providence , Accounting Clerk - Graduate Providence Hotel, Accounting, Auditing , Providence, Rhode Island
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