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Executive Administrative Assistant

Company: HopeHealth
Location: Providence
Posted on: September 15, 2020

Job Description:

HopeHealth is seeking an experienced and dynamic Executive Administrative Assistant.

Reporting to the COO, the Administrative Assistant position is responsible for providing administrative/secretarial support to members of the Senior Leadership team. The Executive Administrative Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Leadership team. This individual will be responsible for administrative functions, including but not limited to, coordinating schedules, meeting preparation, preparing correspondence and presentations, making travel arrangements and other projects and tasks as assigned by the Senior Leadership team.

To perform this job successfully, an individual must be able to perform the essential functions of the job with or without accommodations. The incumbent must be a highly motivated and energetic individual who enjoys the challenge of working in a dynamic, fast-paced environment.

This is a 40 per week position.

Duties/ Responsibilities:


  • 2-3 years' experience as an Administrative Assistant; bachelor's degree preferred but not required.
  • Excellent computer skills including advanced knowledge and working experience of Windows based environment including Microsoft Word, Excel, Power Point and other software programs necessary to meet the needs of a high performing Senior Leadership team.
  • Previous experience with maintaining appointments, intercepting phone calls, scheduling meetings and prioritizing of all correspondence via telephone, computer, and/or cell phone. Sensitivity to confidentialinformationmay be required.
  • Strong interpersonal skills and the ability to establish and maintain relationships with stakeholders, including senior leadership, management, staff, board members, external partners and donors.
  • Ability to prioritize and manage multiple tasks and conflicting needs and timelines.
  • Proactive approach to problem-solving with strong decision-making capability.
  • Professional, personable style, which fosters trust and cooperation.
  • Exceptionalorganizational and computer skills required.
  • Strong written and verbal communication skills.
  • Ability to exercise discretion and independent judgment in a variety of situations.
  • Demonstrates high energy and confidence.
  • Ability to function in a fast-paced environment.
  • Ability to work under pressure at times to handle a wide variety of activities/priorities and confidential matters with discretion.
  • Represents the office in a professional, positive and inviting manner.
  • Ability to effectively manage multiple high-priority tasks on deadline.
  • Willingness to be pro-active and take initiative when appropriate.
  • Maintains ongoing professional self-development.
  • Access codes and security levels are assigned to an individual employee for specific software utilization pertinent to job responsibilities.

    Benefits:

    • Competitive health benefits,
    • Company matched retirement plan,
    • Educational assistance
    • Company provided life insurance.

      HopeHealth is an Equal Opportunity Employer

Keywords: HopeHealth, Providence , Executive Administrative Assistant, Administration, Clerical , Providence, Rhode Island

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