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Administrative Assistant

Company: Brown Emergency Medicine
Location: Providence
Posted on: January 12, 2022

Job Description:

Brown Emergency Medicine (Brown EM) is the academic emergency medicine physician practice plan of the Department of Emergency Medicine at the Alpert Medical School of Brown University. Brown EM provides emergency department staffing for Rhode Island Hospital, the only Level I trauma center in this region; Hasbro Children's Hospital, Rhode Island's only children's specialty hospital; The Miriam Hospital, a leading community teaching hospital and Newport Hospital, a community Magnet Hospital. -Brown EM member physicians and providers treat over 250,000 patients per year at our 4 clinical sites, drawing patients from Rhode Island, Massachusetts and Connecticut. -As a non-profit foundation, Brown EM is committed to its mission and vision of academic and research support. -Brown EM offers an excellent benefits package, including 85-90% employer-paid medical and dental, vision, employer-paid life insurance, long-term disability, paid time off, paid holidays and generous 401(k) retirement-plan. - -
Brown EM is currently seeking a highly motivated and professional Administrative Assistant who will be responsible for providing administrative support to physicians, managers, and supervisors at the Claverick Street location. -
Other responsibilities include:

  • Calendar maintenance, distribution lists, and maintenance contact
  • Performs general administrative duties including answering telephones, greeting visitors, submitting work orders, copying, collating, scanning, and other maintenance duties
  • Timely distribution of all administrative correspondence
  • Coordinates all administrative meetings for the department
  • Works with various teams to coordinate small projects
  • Works with leadership to track department cost centers, maintain fiscal records, and coordinate submission of expense reports for leadership and physicians in the department
  • Provide administrative support for the resolution of issues related to computer hardware and software in coordination with Lifespan technical support
  • Coordination, organization, and preparation of meetings, phone conferences, social and professional functions, including arrangement of meeting space, audio visual, food, guest travel/accommodations, etc.
  • Responsible for ensure that appropriate staff are invited to meetings. -Ensures that materials for meetings are prepared prior to and distributed at meetings
  • Manages electronic files on multiple shared drives
  • Responsible for developing an organized file taxonomy; naming convention and version control system for electronic documents
  • Database entry and maintenance for various databases that may include staff evaluation reports, time and effort reports, and recording and logging staffing assignments and time reports
  • Performs typing as assigned in a timely and accurate manner
  • Coordination of office outings as needed
  • Answers telephone, screens calls as necessary, and distributes messages as appropriate
  • Coordinates supplies, office furniture, and other purchases
  • At the direction of leadership coordinates office moves and facility maintenance issues.
    The qualifications for the position are:
    • Associate's degree or higher and/or administrative assistant training at an accredited school and/or last one years' experience
    • Experience with administrative assistance in a medical setting strongly preferred
    • Proficient computer skills in Outlook, Excel, PowerPoint, and Word
    • Excellent organizational skills -
    • Strong attention to detail and conscientious work ethic
    • Comfortable working with people at various levels of the organization
    • Must possess excellent spelling, grammar, and punctuation
    • Ability to prioritize and rapidly learn new procedures and systems in a fast-paced environment
    • Must have a valid driver's license and access to an insured vehicle as some transportation may be required
    • Must submit a background release form and demonstrate proof of being free from disqualifying information
      Successful candidate must submit to a background release form, demonstrate proof of being free from disqualifying information, and must possess a driver's license and access to an insured vehicle as some transportation may be required.
      All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. -Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves and others. -Brown EM is an equal opportunity employer. -We strive to provide a workplace free from harassment.
      APPLY HERE: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=95b784f3-1875-4f6a-9b91-c9a4fc06484e&ccId=9200096745614_2&lang=en_US&jobId=9200163546735_1&source=EN

Keywords: Brown Emergency Medicine, Providence , Administrative Assistant, Administration, Clerical , Providence, Rhode Island

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