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Offices Support Manager

Company: Chishom Chisholm & Kilpatrick LTD
Location: Providence
Posted on: March 13, 2023

Job Description:

This is an in-office position. The Offices Support Manager will assume responsibility for the physical office space and office related services, to support the other operational and professional services departments of the firm. This newly created role requires the ability to manage, collaborate and take pride in the operation, effectiveness and appearance of the firm's offices. A successful candidate will be organized, responsible, and able to anticipate needs. The responsibilities will be varied and many, examples include, but are not limited to: overseeing the office reception area, receiving deliveries, managing certain office equipment and furniture, working with property management, purchasing and inventory of supplies, vendor management, scheduling and coordinating meetings, data entry, office errands. This role requires a demonstrated ability to manage office operations and supervise effectively.Chisholm Chisholm & Kilpatrick (CCK) is a private, public-interest law firm offering rewarding work with a focus on disabled military veterans and their families, as well as a wide range of other individuals who have been denied life, health, and disability benefits.As a team, we are committed to equality and inclusion in the workplace and seek to hire well-qualified and highly motivated individuals who best represent the diversity of our clients.

  • Overall assumption of responsibility for the professional appearance and functioning of the firm's space.
  • Supervise the Office Assistant and ensure the reception area is managed to promote a professional and welcoming environment for both internal and external clients.
  • Oversee office/facilities maintenance including vendor management.
  • Collaborate with third-party Property Management to ensure that the firm is receiving the services it contracted, and that the Firm's space within building overall is being maintained as required.
  • Ensure in-office new hire workstations are set up for first day of employment.
  • Maintain office supply inventories and purchases office supplies as needed in accordance with Firm purchasing policies and procedures; ensure adequate supplies are stocked throughout the office at all times.
  • Ensure office copiers, scanners, facsimile machines, etc. have adequate paper and toner supplies at all times.
  • Complete a broad variety of administrative tasks that facilitate the Managing Partners' ability to effectively manage the organization, including work location documents, facility management project status reports, etc.
  • Ensure coffee and other refreshment supplies are available in break and lunchrooms and that these areas are clean and orderly.
  • Provides messenger services, such as lunch order pickups, delivery of mail and packages, etc. as needed.
  • Provides assistance for the in-office administrative team and HR team as needed.Work Schedule/Hours:
    • This is a full-time position. The schedule is generally Monday through Friday, 8:00 a.m. to 5:30 p.m. However, work outside of these hours may be necessary.
    • Starting salary is $50,000 on an annualized basis. This is a salaried position.
    • Excellent benefit programs, including health, dental, vision, life & long-term disability insurance; 401(k) retirement plan, paid time off, and more!

Keywords: Chishom Chisholm & Kilpatrick LTD, Providence , Offices Support Manager, Administration, Clerical , Providence, Rhode Island

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