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Administrative Assistant/Office Manager - Part Time

Company: Rhode Island Medical Society
Location: Providence
Posted on: December 3, 2019

Job Description:

General DescriptionProvides office support for a variety of administrative activities and tasks including correspondence, answering the phone, routing mail, meeting preparation. Must have strong verbal and written communication skills, proficient computer skills including Microsoft Office, and good organizational skills.Essential duties and responsibilitiesAnswers and screens phone calls, provide callers with information and assistance as needed, takes and retrieves messagesPrepares correspondence (paper and electronic) including letters, emails, memos, and reports; prepare outgoing mail and packagesOrganizes meetings and prepares meeting documents Manages conference room scheduleReceives and distributes incoming mailServes point person for mailings; maintains postage accountsMaintains and orders office supplies as neededCoordinates repairs and maintenance of office equipmentOrganizes and maintains files and database in a confidential mannerCoordinates appointments for executivesAssists in travel arrangementsGreets visitors to workplace Perform other related duties as requiredQualificationsHigh school diploma or GED equivalent required, certificate or associate degree in business administration a plus2+ years' experience as an administrative assistant/office managerComputer literacy: Proficiency in Microsoft Office Suite, Google Calendar, Adobe Acrobat Pro, data entry. -Event management a plus.Strong verbal and written communication skillsAbility to work independently and prioritize given tasksWorking knowledge of general office equipmentExperience with file managementGood planning and organizational skillsProfessional demeanor

Keywords: Rhode Island Medical Society, Providence , Administrative Assistant/Office Manager - Part Time, Executive , Providence, Rhode Island

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