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Office Manager

Company: Rhode Island Black Business Association
Location: Providence
Posted on: November 22, 2021

Job Description:

About the Rhode Island Black Business Association (RIBBA) The Rhode Island Black Business Association (RIBBA) is a non-profit organization dedicated to advancing the business opportunities and vitality of Black-owned and minority businesses in Rhode Island through access to capital, contracting, business development resources, entrepreneur training, business advocacy, meaningful investor services, and workforce development.RIBBA is made up of individuals and businesses of all sizes and membership is open to the public. The organization strives to build a purpose-driven Association where people unite and take actions to create lasting change. RIBBA values diversity and celebrates the contributions of people of all backgrounds, regardless of ethnicity, race, gender, abilities, socioeconomic status, culture, sexual orientation, and gender identity.About the Position We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

  • Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, or contacting us, and maintain complete accessibility in both availability and warmth of character
    • Oversee office interactions, responding to requests and questions
      • Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment
        • Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting
          • Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and updating contact database and employee list
            • Responsible for on-boarding all new members and clients and sending out any necessary letters
              • Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed
                • Manage all aspects of the office's space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requestedSkills and Qualifications
                  • 2+ years of office management experience
                    • Strong time-management and people skills, flexibility, and multitasking ability
                      • Advanced computer skills and experience with online platforms
                        • Proficiency Microsoft Office, with aptitude to learn new software and systemsPreferred Qualifications
                          • Bachelor's degree or applicable experience
                            • Previous success in office management
                              • Engaging personality and optimistic outlook
                                • Experience developing internal systems
                                  • Ability to handle confidential informationJob Type: Full-timePay: $25.00 - $28.00 per hourSchedule:
                                    • Monday to FridayCOVID-19 considerations:RIBBA is following CDC and RI DOH guidelines.Work Location: One location

Keywords: Rhode Island Black Business Association, Providence , Office Manager, Executive , Providence, Rhode Island

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