Legal Operations Analyst

Company: Fidelity Investments
Location: Smithfield
Posted on: January 24, 2023

Job Description:

Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments! We are currently sourcing for a Legal Operations Associate to work in Smithfield, Rhode Island!The RoleThe Legal Operations temporary contractor will be involved with the general administrative support of the team. This includes reviewing incoming legal documents, completing data capture in XTRAC, identifying any time deadlines associated with all requests, telephone communication either with internal associates or external requestors, regulators, attorneys or customers regarding time extensions or status updates. In this role you will perform these tasks while being cognizant of the real and potential risk and liability to Fidelity and its customers. The candidate is expected to be able to identify and prioritize risk exposures surrounding subpoena inquiries and promptly call out to management. This function provides enterprise wide support to all retail businesses.

• Provide mail review of subpoena documents received and analyze subpoena requests.
• Review and respond to LAWS requests received from the litigation department regarding court order and subpoena productions.
• Track incoming non-class action checks and work with accounting to ensure timely deposits
• Interact with regulators, attorneys, and customers as necessary, often requesting additional time to respond to subpoenas.
• Support manager in creating workflows for team trainings and maintain the Legal Operations Group SharePoint site.
• Make edits to P&P as guided by manager.
• Generate invoices for GJ / IRS Summons as needed.
• Review Foreign Official Institution (FOI) XTRAC for possible matches.
• Maintain a daily volume report for Levy, Court Order, Subpoena workflows.
• Manage documents on the Legal Services shared drive and appropriate movement of files to EDMS per our document retention requirements
• Respond to negative subpoenas, negative sheriff levies, negative chapter 7 bankruptcy requests.
• Handle hotline calls on subpoena and levy hotlines.
• Provide support to analysts regarding redaction of information from subpoena productions.
• Be familiar with Fidelity's Privacy requirementsThe Expertise and Skills You Bring
  • Bachelor's degree and/or equivalent (1-3) years of legal, compliance and/or regulatory experience
  • Experience in the financial services industry or legal setting
  • Paralegal certificate a plus
  • Excellent interpersonal skills
  • Strong command of the written language
  • Excellent organizational and time-management skills
  • Proficient PC skills including the ability to effectively use Microsoft Office Suite programs
  • Working knowledge of Fidelity systems including FBSI, XTRAC, IRF, Brio, One View and View Direct is a plusThe TeamLegal Operations is part of the Fidelity Enterprise Risk Management Division. We support Fidelity Brokerage Services, LLC, Fidelity Management Trust Company and National Financial Services, LLC. We provide legal support to these entities by responding to legal process such as subpoenas, garnishments, and other orders from the court. We interact with in-house counsel, Fidelity--------s Financial Intelligence Unit team, AML, Fraud and PI Risk.COVID Work PolicySafety is our top priority. Once we can be together in person with fewer safety measures, this role will follow our dynamic working approach. You--------ll be spending some of your time onsite depending on the nature and needs of your role.Dynamic Working -------- Post PandemicOur aim is to combine the best of working offsite with coming together in person. For most teams this means a consistent balance of working from home and office that supports the needs of your role, experience level, and working style.Your success and growth is important to us, so you--------ll want to enjoy the benefits of coming together in person -------- face to face learning and training, quality time with your manager and teammates, building your career network, making friends, and taking full advantage of cultural and social experiences Fidelity provides for you.Company OverviewFidelity TalentSource is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We welcome individuals from all backgrounds, including technology and customer service, to fill assignments across Fidelity's U.S.-based regional and investor center locations. If you would like to experience Fidelity's supportive and collaborative culture while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. Apply today at .We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, please contact our HR team at .Information about Fidelity InvestmentsAt Fidelity Investments, our customers are at the heart of everything we do. As a privately held company with a rich 75-year history, our mission has remained the same since our founding: to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients' money. For information about working at Fidelity, visit .Fidelity Investments and Fidelity TalentSource are equal opportunity employers.

Keywords: Fidelity Investments, Providence , Legal Operations Analyst, Legal , Smithfield, Rhode Island