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Supervisor, Travel Accounts Payable

Company: AAA Northeast
Location: Providence
Posted on: January 15, 2020

Job Description:

DescriptionSUMMARYSupervises the daily activities of the Business Operations Accounts Payable staff by mentoring, coaching and providing daily guidance; makes recommendations to the Manager of Business Operations regarding staffing needs. Responsible for the operations of Accounts Payable functions in Globalware. Responsible for the operations of Concur payment approvals. Works with the Sr. Manager of Business Operations to develop and maintain department policies and workflow. Recommends and implements process improvement changes designed to improve efficiency within Globalware. Secures and ensures demographic data for Employees and Providers within the companys computer systems. Administers all compensation plans within the Branch Operations and Travel Departments. Ensure Data Integrity through audits, policy review, and system testing. Performs quality assurance audits regarding the functions in Globalware, recording of expenses; serves as the Business lines interface with Finance ensuring the accurate and timely closing of month and resolution of financial account discrepancies. Generate periodic reports for management regarding status of compensation programs and of marketing accounts. Conducts all transactions utilizing Five Diamond Service; provides detailed reports to senior management and participates in other special projects as required.IMPACTEnsures consistent quality of data by enforcing accurate processing of financial activity in regards to Travel Accounts Payable functions within the Globalware system. Ensures the processing of financial activity is processed within timeframes required. Ensure staff development, coaching, reviews, and payroll within the required timeframes. Ensure staff development, coaching, reviews, and payroll within the required timeframes. Ensure high level security of demographic data, accountable for administering various compensation plans to management, employees and payroll within the required timeframes.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.Directly supervises the employees in the Business Operations Accounts Payables Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.Monitor daily activity of Travel Accounts Payable functions to ensure timely completion and accuracy of work. Ensure all Travel Accounts Payable staff are cross-trained to backup all duties required.Direct responsibility for preparing, reviewing and working directly with the Supervisor of Financial Accounting for day-end and month-end reports, make corrections, posts to general ledger; and prepare monthly sales/activity report for headquarters. Responsible for review and reconciliation of all payables in Globalware (Counselor, Group, etc.) and Great Plains.Responsible for working with the Data Integrity team (Sr. Manager of Business Operations, Supervisor of Business Operations Accounts Receivables, Supervisor of Financial Accounting) to analyze, develop and enforce policies and procedures of financial allocation, audits, and approvals. Conducts required analysis and integration of historical and current data during conversions.Review Accounts Payables functions in Globalware to ensure accurate payment procedures are being followed. Collaborates with Manager of Business Operations to deploy new procedures and policies; identifies opportunities for improvement and makes recommendations as appropriate. Administer and work with Travel Counselors to reconcile their Payables.Accountable for administering all compensation programs within the Branch Operations and Travel Departments. Plan, organize, and control the preparation of direct compensation for sales/commissions and incentive pay.Audit and process ARC reports. Prepare and submit National Report.Responsible for balancing of all Pcard/Paypal account statements. Work with the Supervisor of Accounts Receivable for accurate processing of refunds. Preparation of weekly, biweekly, and monthly billing statements. Review check requests for expenses and build vouchers into system.Perform other job-related duties as required, adhering to all applicable policies and procedures.QUALIFICATIONSAssociate degree preferred 1-2 years Supervisory experience in a service or related environment. Accounting or Collections experience a requirement, minimum of 1 year. Excellent language skills, mathematical skills, and reasoning ability. Ability to convey detailed or important spoken instructions to subordinates, members, and others, accurately and quickly. Ability to communicate and interact effectively with others. Ability to develop and maintain a team atmosphere. Ability to solve problems effectively. Ability to maintain confidentiality. Ability to operate general office equipment.Requisition Number: 19-1204Title: Supervisor, Travel Accounts PayableCity: ProvidenceState: RIStatus: Full-TimeType of Position: RegularSchedule: M-F times TBD

Keywords: AAA Northeast, Providence , Supervisor, Travel Accounts Payable, Other , Providence, Rhode Island

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