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Contract Administrator

Company: Rhode Island Quality Institute
Location: Providence
Posted on: June 20, 2022

Job Description:

We are seeking a detail-oriented, independent thinker that will reduce risk and bring accountability to our contract management process while supporting our goal in improving health and healthcare in the RI Community.WHAT WE DO:The Rhode Island Quality Institute operates Rhode Island's Health Information Exchange (HIE) and is the state-designated Regional Health Information Organization (RHIO). We are a center for collaborative innovation that enables the best healthcare in Rhode Island making available trusted data and information. With a wide array of services available, we facilitate improvements in health and healthcare through initiatives that support care coordination, reduce medical errors and waste, advance quality measurement, and engage patients and families in their care.Consider joining RIQI today! We have proudly been recognized as a Best Place to Work in RI and foster a culture that embraces our core values of Transparency, Innovation, Reliability, Accountability, and Making a Difference. RIQI BENEFITS & PERKS:

  • $1,000 sign-on bonus
  • Work from home opportunity; flexible work schedule
  • Medical, Dental, and Vision insurance
  • Generous Paid Time Off, Sick Time, and Holidays
  • 401(k) Plan with Employer Matching
  • Life Insurance and Disability coverage
  • Employee Assistance Plan
  • And more!WHAT YOU WILL DO:The Contract Administrator position is responsible for the administration of a high volume of day-to-day contracts for the organization. The incumbent will focus on triaging contract workflow and managing the signature process, as well as provide contract support to internal departments to ensure all contracts are addressed and managed through The Rhode Island Quality Institute's (RIQI) Contract Management System. This position reduces the risk to RIQI by bringing discipline, consistency, control, and accountability to RIQI's contract management process.
    • Serves as the primary administrator for RIQI's Contract Management System (Terzo), tracking contracts, contract approvals, executions, as well as creating and generating reports on contract activity.
    • Supports the organization in the timely drafting, negotiation, and execution of contracts and amendments for clients, vendors, stakeholder engagement initiatives, leasing transactions, etc.
    • Answers general contract questions by providing simplified contract/agreement interpretation to RIQI internal customers.
    • Maintains contract database for internal use and reference, to include contact information, contract value, expiration dates, and special terms and conditions ensuring that authorized personnel can access the terms and conditions of relevant contracts.
    • Maintains contract files to ensure compliance with requirements, administration of vendor files, certificates of insurance, W-9s, registrations, amendments, or other contractual documents.
    • Assists in the preparation of bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
    • Ensures that contract, procurement, pricing standards are maintained throughout RIQI organization and that all contract changes are formally reviewed and approved by outside legal counsel and RIQI stakeholders.
    • Monitors contracts and manages extensions, amendments, renewal of contracts, or notifications as required.
    • Maintains and supports a consistent strategy with the Senior Director of Finance and outside legal counsel on standard terms and conditions, Master Service Agreements, Business Associate Agreements, other RIQI-authored agreements, and other contractual terms and conditions.
    • Tracks all correspondence and authorizations to maintain detailed and accurate files.
    • Supports regular business reviews (e.g., under-performing or growth opportunities).
    • Responds and provides accurate and timely status updates as needed.
    • Develops, interprets, and disseminates contract specific performance reporting and trend analysis in a timely manner, leveraging the reporting available through the contract management system, and producing customized contract reporting as required.
    • Supports RIQI departments in the development of RFP/contract responses and coordination of the contract document requirements.
    • Protects and manages the value and data integrity of the contract management database.
    • Creates, maintains, and fosters strong working relationships with staff and vendors.
    • Performs other related duties and special projects as assigned.

      • Bachelor's degree in Business Administration, Finance, or related field.
      • Minimum three years' relevant work experience in the areas of Contract Administration or Sales Support/Operations.
      • Knowledge of contract administration principles, contracts, and the application of contract administration including legal terms and conditions.
      • Proficiency with Microsoft 365, including Excel, Word, PowerPoint, and SharePoint. Desired Qualifications
        • High-level organizational skills and attention to detail, ability to effectively manage risk and resolve conflicts, understand contractual terms and conditions, and ability to prioritize time-sensitive tasks with tight deadlines.
        • Strong problem analysis and problem-solving skills.
        • Highly proactive with strong attention to detail and accuracy.
        • Excellent verbal and written communication skills.
        • Strong interpersonal skills.
        • Healthcare background desirable.
        • Paralegal experience is a plus.RIQI is an equal opportunity employer that values diversity, equity, inclusion, and belonging.PI178869160

Keywords: Rhode Island Quality Institute, Providence , Contract Administrator, Other , Providence, Rhode Island

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