Real Estate Executive Assistant

Company: Thompson Realty Group
Location: Providence
Posted on: January 26, 2023

Job Description:

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do. Love serving people and checking things off your to-do list? Are you someone that consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate?--We should probably talk!--

Executive Assistant--needed for a top-ranking Real Estate Team in the Attleboro, MA area. With the help of this individual, the agents are hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team.

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of--creating and implementing systems and procedures--in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.

Compensation:



--- Salary Range: $60,000 - $70,000
--- Generous Paid Time Off (PTO)
--- Stipend Benefits
--- Unlimited Bonuses and Profit Share Potential- Considered after a 60-day period
--- Rapid growth potential
--- Birthday OFF
--- Summer Fridays

Responsibilities:
--- Manage and oversee the complete administrative function of Thompson Realty Group
--- Extensive administrative tasks and responsibilities: mail, office supplies, printing, distributing documents, uploading listings onto MLS, email blasts
--- Maintain current ordering system of business-related requests
--- Ensure Agent stays on schedule by leveraging their time
--- Secure confirmation of all attendees for meetings
--- Manage scheduling and calendar appointments
--- Act as gatekeeper to Agent to avoid unnecessary interruptions, which includes managing agent's email and incoming office calls, which includes some sales calls that you will take messages for later processing with the Inside Sales Team. For pending deals in process, this may also include personally processing calls/emails, and leaving the top priority items for the agent to process once they return to the office
--- Organize and maintain database to include scheduling important events
--- Answer phones, take messages, prioritize follow up and conduct your own follow-up
--- Organize and facilitate client appreciation events
--- Provide peace of mind to Agent via reliability and consistently completing all tasks
--- Creating a feedback loop to facilitate peace of mind to Agents acknowledging task completion
--- Working alongside Technology Director ensuring all systems and processes are always running seamlessly
--- Maintain clear, direct, and concise communication with Agent
--- Accurate and concise written communication skills
--- Research vendors for products or services, prepare price comparisons, and submit suggestions for improvements
--- Effective execution of the "contract to close" process
--- Effective execution of the "list to offer" process
--- Oversee/manage other team members when necessary and requested

Qualifications:
--- Expertise in all Microsoft Office applications and GSuite/Google Workspace, MLS a plus!
--- Ability to learn complex systems with an "IT/technology" eye
--- Social media posting experience
--- Strong interpersonal and communicative skills
--- Strong written communication skills
--- Excellent organizational skills with an ability to prioritize and ensure efficient task completion
--- Upbeat, positive, collaborative attitude. Ideas are strongly welcomed and encouraged!
--- Maintain a big-picture vision and understand the team's ultimate vision
--- Possessing flexibility and understanding for moving targets of a growing operation. Being able to provide honest feedback, assist with the building blocks, and be flexible when things quickly change is essential
--- Discretion and confidentiality
--- Must be thorough and LOVE to-do lists
--- This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their Agents up to sell

About Company:
Thompson Realty Group is a local "hometown" company with a commitment to giving back to the community. We pride ourselves on our modest size, with our Team Owner/Broker being at the heart of all transactions, and supporting our community with our amazing staff and robust systems. Our commitment is to always keep our community at the forefront of everything we do, and will always live by our motto of "Community First".

Keywords: Thompson Realty Group, Providence , Real Estate Executive Assistant, Other , Providence, Rhode Island